Privacy Policy

Introduction

We, Johanna Basford Ltd (“we”, “us”, “our”) are committed to protecting and respecting the privacy of everyone who visit our
website, www.johannabasford.com (the “website“). This privacy policy (“Policy“) will inform you as to how we look after your personal data when you visit our website and tell you about your privacy rights and how the law protects you. In this Policy, when we refer to “you“, we are referring to you, as the person or entity accessing, viewing and/or using the website. This Policy is provided in a layered format so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this Policy.

  1. GLOSSARY
  2. WHO WE ARE AND HOW TO CONTACT US
  3. WHAT PERSONAL INFORMATION WE COLLECT ABOUT YOU
  4. HOW WE USE YOUR PERSONAL INFORMATION
  5. OUR LEGAL GROUNDS FOR PROCESSING YOUR PERSONAL INFORMATION
  6. DO WE SHARE YOUR PERSONAL INFORMATION?
  7. WHERE WE STORE YOUR PERSONAL INFORMATION
  8. HOW WE PROTECT YOUR PERSONAL INFORMATION
  9. THIRD PARTY LINKS
  10. Your rights UNDER THE DATA PROTECTION LEGISLATION
  11. ACCESS TO YOUR PERSONAL INFORMATION
  12. RETENTION PERIODS
  13. COOKIES
  14. CHANGES TO OUR PRIVACY POLICY

 

1.Glossary

 

When we refer to Data Protection Legislation we mean the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR“); the Data Protection Act 2018; and all applicable laws and regulations relating to the processing of personal information and privacy. Personal information is information that can be used to identify or contact a specific individual, such as a name, address, telephone number, email address, etc., and also online identifiers and location data such as IP addresses and mobile device IDs. Special category data means personal information revealing your racial or ethnic origin; political opinions; religious or philosophical beliefs; or trade union membership; genetic data; biometric data; data related to your health or data concerning your sex life or sexual orientation; and criminal convictions or involvement in criminal proceedings. A controller is someone who decides why personal data is to be collected and how it will be used and treated.

 

2. Who we are and how to contact us

 

Where we collect and process your personal information through the website we are the controller for the purposes of Data Protection Legislation. If you need to contact us for any reason regarding this Policy, including the collection and / or use of your personal data, or as otherwise indicated in any section of this Policy, our contact details are:

If you are unhappy with how we handle your personal information you can:

 

3. What PERSONAL Information WE collect about you

 

Personal information is information that can be used to identify or contact a specific individual, such as a name, address, telephone number or email address. We may collect and process the following information about you when you contact us by email or telephone:
Information which is given by you

We collect information you give us when you:


Information we collect about you



Marketing and Communication Data

We are in the process of setting up a mailing list which we expect to go live later this year. When the function is made available, you can sign up to receive our newsletter and details of our products and services by email (keep an eye out for the link on our website). When you sign up we will collect your name and email address.

 

4. How we use your personal information

 

We will only use your personal information as the law allows us to. Most commonly we will use your personal data in the following circumstances:

Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via email, to allow us to display your images on our website/social media accounts. You have the right to withdraw consent any time by contacting us at [email protected]. Please note, if you consent to your personal information (i.e. your photograph and name) being shared on social media it may not be possible for us to completely delete this.

 

5. Our legal grounds for processing personal information

 

Our legal grounds for processing your personal information are:

 

6. Do we share your personal information?

 

Except as provided below, we will not share personal information with any other third parties without informing you beforehand, unless required by, or in connection with, law and / or regulatory requirements. We may share your personal data with the following parties, for the purposes noted below:

We will not sell, trade or lease your personal information to others.

 

7. Where we store your personal INFORMATION

 

The information which we collect about you will usually be stored inside the UK or the European Economic Area (EEA). However, we may transfer data outside the UK or EEA where our service providers host, process or store data outside the UK or EEA. Where we do this, we will ensure that the transfer is to a country covered by the decision of the European Commission or we will take steps to ensure is otherwise made in circumstances where we have put appropriate safeguards are in place to protect your data in accordance with Data Protection Legislation.

 

8. How We Protect Your Information

 

We implement a variety of security measures to maintain the safety of your personal information. Our security is reviewed and enhanced as necessary. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. Unfortunately, the transmission of information via the internet is not completely secure and although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Website; any transmission is at your own risk.

 

9. Third Party Links

 

The Website may, from time to time, contain links to and from other websites. Please note that this document applies solely to the personal information collected by us and does not apply to any third party websites.  We are not responsible for the privacy policies, content or use of these websites and we advise you to read the privacy policy and terms of use of any third party websites before you submit any personal data to them.

 

10. Your rights UNDER THE DATA PROTECTION LEGISLATION

 

You have the following rights in respect of the information we process about you:

The above rights may be exercised in accordance with data protection law.

 

11. Access to YOUR PERSONAL information

 

You have the right to request a copy of personal information that we hold about you under the Data Protection Legislation. To do this, simply contact us. Should we be prevented from disclosing your personal information, reasons will be given for the refusal. We may also request that you provide further information and identification to enable your request to be processed. If you believe that any information we hold about you is incorrect or incomplete, please contact us. We will thereafter correct any information found to be incorrect. You can find detailed information about your rights under the Data Protection legislation on the UK Information Commissioner’s website: http://www.ico.org.uk/.

 

12. Retention Periods

 

We will not store your personal data longer than necessary for the uses outlined above, unless it is required to do so to comply with the law and / or any regulatory requirements. Colouring Gallery: we will store your personal data for as long as it is necessary for us to provide the services or until you delete your Colouring Gallery account. Job applicants: we will retain your information for a period of 6 months after we have communicated to you our decision about your application. After this period, and if you are not successful in your application, we will securely destroy or anonymise your personal information. If you would like us to retain your personal information on file in case another opportunity may arise in the future so that we can consider you for that opportunity, please e-mail or write to us at [email protected].  We will continue to hold your personal information for this purpose for 12 months after receipt of your written confirmation.

 

13. Cookies

This website uses cookies. Cookies enable our system to recognise your computer and allow us to see how you use our site. Cookies enhance website performance in several ways, including provision of a secure way to measure website usage. This helps us to determine what is popular and can influence future content and development of our site. For further information on cookies on our site, please refer to our Cookies Policy.

 

14. Changes to our privacy policy

 

We keep this Policy under regular review and in the event we make any changes we will place an updated version on our Website and, where appropriate, notify you by e-mail, seek your consent or place a notification on the Website. Please review this page regularly to ensure that you are always aware of what personal information we collect, how we use it and under what circumstances we will share it with other parties. This policy was last amended on 21 May 2018.

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